If you are travelling around a lot with your HTC Vive and looking for a way to pack it more tightly and securely, I’ve put together a step-by-step guide on how I built my own Vive hard case using a Pelican 1500. It now has a way to be locked, has a secure handle and should be small enough to count as carry on luggage with most airlines.

The complete hard case both opened and closed

My HTC Vive hard case!

As someone who bought the HTC Vive Consumer Edition early enough to receive it in the original big chunky box, the need for a more portable (and safe… carrying that massive box down many blocks of Sydney CBD was just asking for trouble) solution was clear. I researched online and saw that many built their own hard cases using various sizes from the Pelican hard case range. The range claims to be resistant to be thrown off a roof, shot at, run over with a four wheel drive and even submerged in water. If it can handle all that, surely it can protect my Vive at an airport, right?

(Apologies for the super low quality, Pelican doesn’t seem to have a newer video for this and I kinda still find this super impressive despite the quality)

I chose the Pelican 1500 as it seemed to be the one that was most likely to be small enough to be allowed as carry-on luggage on Australian airlines (I haven’t tested trying to bring it on a flight yet but fingers crossed I can!). US baggage limits seemed to allow slightly larger cases, so if you’re from the US and are aiming to use it as carry-on, you might be able to use a larger case. The Pelican 1500 was also a bit smaller than most other Vive hard case attempts I’d seen online, so it was going to be a tight squeeze! If you’re able to use a bigger Pelican case, I’d definitely recommend it.

Important Disclaimer: I’m not a case building expert by any means, so there could be a better/safer way to pack everything in. Please take care with your Vive and be careful when squeezing it into the box as there’s every chance you could damage it if you aren’t cautious. If you aren’t confident or you want to be 100%, buy a larger Pelican case or purchase a purpose-built Vive hard case. I take no responsibility for anything that happens to your equipment by following my instructions — all I can say is that it has worked well for me.

Getting Started

If you are in Australia like me and are looking to purchase a Pelican case, I purchased mine from Carry It Cases and received it with no issues or delays. The Pelican 1500 box arrived safe and sound, but it’s a bit bulky (I guess it does have an entire other box inside it!) so I’d recommend getting started and piecing together your Vive box sooner rather than later — it sat in my lab for quite a while taking up space before I finally had a chance to Vive it up!

The Pelican 1500 box

The Pelican 1500 box

A size comparison between the original Vive Consumer Edition box and the Pelican 1500

There’s a HUGE difference in size between them — which brought me a lot of joy and relief! Not only that, but the original HTC Vive Consumer Edition box didn’t have a handle to make it easy to carry around either. The Pelican 1500 has a handle and is much stronger!

The HTC Vive box and the Pelican 1500 side by side

A size comparison between the original HTC Vive box and the Pelican 1500

The Pelican 1500

It’s a nice and simple (yet strong and secure) case. To get it open, just unclip the main latches. These latches clip down very securely so there’s no chance of it flinging open at any point!

Opening the case

Opening the case

Inside the case is a form insert and foam on the inside of the lid to keep everything padded and safe. My foam for the inside of the case was Pick n Pluck foam — I’d recommend everyone get one of those when ordering their case as it means that you don’t need to actually cut the foam, instead you just pick out the foam in the shape you need (you’ll see how that works soon).

Our open case with padded lid

Our open case with padded lid

Creating the case

Now onto actually custom plucking our foam so that it is suitable for the HTC Vive! Height-wise, it is a very tight fit, as you can see in the side-by-side below:

The headset sitting beside the case to check height

Comparing the size of the headset to the case

As I was looking for something that was as small as it could be, while still fitting everything in — this size worked well for me. You could definitely get a bigger Pelican case — it may actually be safer because you’d have more padding around the components. The padding customisation all happens thanks to the pick n pluck foam. This foam is great because it makes life so much easier and prevents you needing a knife or any special tools to customise your foam:

The Pelican Pick n Pluck foam

The Pelican Pick n Pluck foam

It’s as simple as putting your fingers between the grid of foam squares like so:

Putting apart one of the pick and pluck cube sections to show the edge

The pick and pluck cubes

And then pulling apart the slight, small connections between the foam cubes (in the photo above, you’ll see the connection in the middle cube that’s being pulled, it has a very slight groove sticking out of it. To pull them apart from the rest of the foam, you just gently push your fingers deeper into the foam, plucking apart the cubes:

My fingers digging into the hard case cube grooves

Dig your fingers right into it to separate the foam cubes

If you have a bigger Pelican case, you could pick down to a certain depth for each Vive item (you could even create many layers, so you could have components on top of other components). However, for my Vive case, I plucked all the way through as it is only just deep enough to fit everything. There is still a layer of foam at the bottom of the case which isn’t pluckable, so there’s still a safe layer at the bottom despite plucking all the way through. You can even pull out the foam insert all the way when plucking if it makes it easier:

The foam with my finger picking all the way through it

Lifting out the foam to see how deep it is

Measuring out the space for the headset

To work out how much space you’ll need to pluck out for the headset, place the headset on top of the foam and mark out its width and height using chalk or toothpicks (you could even go without these if you remember which squares to pluck). I used chalk for the headset because it was a relatively simple shape to cut out. Here’s the headset on top of the case:

The Vive headset on top of our foam

The Vive headset on top of our ready to pluck foam

Here are my chalk markings that I made to keep an eye on where I had to pluck! In the end, I actually was a bit more specific than the chalk markings and tried to give the headset a bit of a tighter fit by rounding the edges (you’ll see that soon). Overall — it is better to make a spot that is too small and have to make it bigger than it is to make a spot that is too big!

Marking out the foam with chalk for the edge of the headset

Edges of the headset marked in chalk

I then plucked the edge of my headset boundary out of the foam. I intentionally tried to keep it all plucked out as one big piece, in case I wanted to reuse this case for a new headset down the line (I’m not sure what the Meta 2 case will be like or how different the size will be).

What the top of the foam looks like with the headset slot

A look at the cutout for the headset spot

Once the edges were all plucked, pulling it out of the foam was relatively easy and straightforward.

The headset hole cut out, with the foam that was cut out sitting on top

Our hole cut out for the headset

Once the hole is removed, I’d recommend putting in your Vive to check that the sizing is correct before going any further with more holes. Note that my case isn’t big enough to hold the cables in its own section, so I just sit them on top:

The Vive headset inside the case

Our headset sits in the spot snuggly

The headset itself is the most bulky of the items, so I followed that test above with a much more important test… will the case actually close? Turns out…

The hard case closed with Vive headset inside

It closes!


Placing the lighthouse sensors

So then, the next step is making holes for the two lighthouse sensors. They’re much easier than the Vive as they’re a simple square shape and not quite as big. I measured them quickly by placing them on top of the foam and then plucked it out like so:

One spot cut out for the tracker

Our first spot for the lighthouse tracker

After every hole, I always placed the object inside to be certain that I had the right shape. Luckily, everything fit well on my end! If you’re following along, I hope all is looking good for you too!

The lighthouse sensor in its hard case spot

Lighthouse sensor fits!

I then made another hole, keeping just one row of foam cubes between them. This might not be ideal (I’d say a second layer would be safer) but I wanted to get everything as tight as possible and fit as much as I could in. My design doesn’t quite work with more than one row between them:

Two lighthouse tracker sized slots in the case

Our two lighthouse tracker spots

To make up for the lack of lots of padding between them, I place the more sensitive front of the sensors in the direction with the most foam. That way, it’s just the plastic back of the sensors which are separated by the one row of foam, which I think should be okay.

Both lighthouse trackers in our hard case

Both lighthouse trackers fit!

The next bit is the hardest in terms of finding the right shape and ensuring that there’s enough room for them — the controllers.

Placing the controllers

They’re an awkward shape. A super awkward shape. To try to make it easier, I used the toothpick method, where I plotted out their shape using toothpicks before plucking anything. The goal was to place them in a rectangle shape, so they take up the least amount of room:

Both controllers on top of the case marked with toothpicks

Placing toothpicks around the controllers

Those toothpicks looked like so without any controllers there:

Toothpicks marking out the controller position in our case

Our toothpicks without the controller there

You could theoretically work out the shape without toothpicks but I found it a bit easier to manage using that method.

From there, I plucked the very bottom of the right-hand side controller first, to check that it would fit in that width. Luckily, it did:

Putting the Vive controller in to check it first

Checking the size

I plucked the rest of it out and placed the controller inside. You can get a better look at the shape picked out in the photo after this one:

A Vive controller cut out with the controller inside it

Our first controller cut out of the case

I then plucked the other controller shape out, which is exactly the same as the first one, just rotated 180 degrees. Be careful when plucking this, as you want the middle bit of foam between them to stay attached. With both plucked out and controllers inside them, it looks like so:

Both Vive controllers sitting inside the case

Both controllers in the case

The power plugs and link box

Next up, I wanted a spot to put in the power plugs and the link box. I placed this right underneath the lighthouse sensor. Conveniently, the plugs’ width matches the width of the lighthouse sensors, so it lines up neatly. I’ve got the Australian plugs, so be certain to measure your plugs yourself as I’m not sure if the other country plugs will fit in the same way:

Our empty slot for the power plugs and cable box

Our empty slot for the power plugs and link box

From there, I add them into the hole like so, placing the link box on top of where the metal plugs are:

All three Vive plugs in their hard case slot

All three plugs in the case

But, what about the cables? I actually just sit them on top, like so:

All three Vive plugs in the hard case without headset

Looking at the plug cables

With everything inside!

With the headset inside the case too, it ends up looking like so:

Everything for the Vive in the hard case

Everything fits!

Bonus slot!

There was an extra spot under the headset which I thought I could use for storing a micro fibre cloth and other small bits and pieces.

A slot one cube wide beside the headset spot

A bonus slot!

But, does it close?

Luckily, yes! It’s a tight fit but it fits! I’d definitely suggest a bigger case if you don’t have the same size restrictions as me.

The hard case closed with all of the kit inside

It still closes!

If you aren’t sure how your hard case needs will change, you should have leftover foam you can use for later too:

The leftover foam from our hard case

Our leftover foam

And, of course, you can always buy replacement pick n pluck foam!

All ready to transport my Vive anywhere!

My HTC Vive is now safe and sound when being transported around! It has already successfully carried my Vive to a big VR workshop I ran, survived multiple train trips and rainy weather. So overall, I’m very happy with it so far. The only things I need to carry separately are monopods/tripods for the sensors and my VR laptop and its charger.

Have you got your own custom HTC Vive case you’ve put together? How’d you go about it? Got any tips? Anything you’d do differently to mine? Let us know in the comments!

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